Data Integrity and Integration

Data integrity and integration throughout the University are requisites for organizational effectiveness and efficiently managed resources.

Administrative officials have oversight responsibility for the integrity and integration capability of reporting data generated under their direction. Specific responsibilities include:

  • Establishing and maintaining adequate data control systems to ensure that the appropriate authorization, security (including password security), accountability, and data integrity exist;
  • Ensuring that all financial and personnel transactions are recorded accurately and in a timely manner. The resulting records should reflect the actual value/information involved, contain sufficient detail, be posted in a timely manner, be stored securely, be readily retrievable, and be safeguarded against improper alteration, disclosure, or use;
  • Ensuring that departmentally developed information systems are secure, reliable, responsive, and accessible. These systems must be designed, tested, documented, and maintained according to accepted development and implementation standards. They should be built upon sound data models and employ technology that allows data to be shared appropriately, and meet user's needs;
  • Ensuring the existence and operation of necessary controls to synchronize, validate and interface with other financial systems on campus; and
  • Providing adequate (initial and ongoing) training programs for systems users, within their department and throughout the University, if applicable.

Information on the campus data integration efforts, including a listing of campus databases and their functional owners, can be found at the Data Stewardship Council web site.

Additional information on data integrity and integration issues can be found on the Information Systems and Technology (IST) web site

The Security section of this Guide contains information on security responsibilities relating to electronic information resources.